Homeowner Gathering Recap:

Homeowners Discuss Budget, Participation, and Maintenance

The agenda included three items:

• Homeowner Feedback from the July 9 Board Meeting
• Understanding our Budget, Reserves, and HOA dues
• Maintenance and Repairs—how the process works.

The gathering was opened by the host, who began by inviting attendees to offer their feedback on the July 9 board meeting. One homeowner expressed satisfaction with the results from the July 16 Special Meeting, which overturned the previous motion involving an expenditure of approximately $5,000, exceeding the budget by around $3,000, to address the "swampy area." The homeowner appreciated the board's change in direction after learning more about the issue.

The host noted a lack of participation from some board members who were not attending meetings and expressed concern about the lack of support for their commitments. Additionally, the host observed a lack of coordination and hesitancy regarding agenda items and wished for more collaboration among board members. It was noted that the management packet for board members to review was approximately 100 pages long.

A homeowner raised concerns about the absence of meeting minutes from the Secretary and inquired about the process available to homeowners if this issue persists.

A new topic emerged regarding the upcoming Meet and Greet with Sharper Management and who would provide refreshments. It appeared that Sharper Management would not be supplying them. The homeowner suggested re-populating the existing Hospitality Committee with a President and Secretary to handle refreshments. It was noted that committees are bound by the same rules as the Board, including advanced meeting announcements, a required agenda, and collected meeting minutes. The homeowner volunteered to follow up with Sharper Management and seek volunteers for setup and cleanup.

• Understanding Our Budget, Reserves, and HOA Fees

The discussion began with acknowledging concerns over this year's 13% increase in HOA dues. It was noted that part of this increase was due to tapping into our Reserve fund to cover approximately $30,000 in costs, which needs to be repaid. A homeowner pointed out that this meant spending had exceeded the budget. It was mentioned that a motion passed at the July 9 meeting called for a review of our Reserve Study, with a request for the contracted company to complete the report in time for the next budget review, which will determine the 2025 HOA dues. This was welcomed as good news by homeowners. Multiple questions were answered during the presentation, covering how our spending, budget, and reserves directly impact HOA dues. Homeowners were pleased with the Board's recent discussions at the July 9 and July 16 meetings.

Another resident suggested that Board members consider training to better understand how a Board functions. It was also mentioned that the Board is exploring options for increasing resident participation in upcoming meetings and agenda items.

• Maintenance and Repairs—How the Process Works

A brief presentation was made on the process for maintenance and repairs. The focus was on repairs of limited common elements or individual unit repairs. The benefits of creating a Sharper Management online account and using the portal to request repairs were highlighted. Various website pages were demonstrated, and a homeowner offered to assist those without internet access in submitting repair requests. Some comments raised past confusion about the responsibility for limited common elements, which was clarified as being assigned to the association by the governing documents, specifically the Declaration of Ownership. The meeting was friendly and informative, with all attendees showing great respect and consideration for one another and our host.